Helpful Tips on Getting Research Papers Indexed in Google Scholar
Visibility and accessibility are essential to professional success for academics and scientists who publish their work, so it is important for researchers to ensure that every publication appears in a search tool as universal as Google Scholar. Discovering that papers are missing from that resource is not only disappointing, but frustrating. When publications are not listed, the many readers and researchers who use Google Scholar worldwide may not find and cite them, and even if they do use your work, those citations will not be indexed along with the publications as a measure of your influence and impact as a researcher and author. It is therefore imperative to ensure that your papers do get indexed by Google Scholar, but how?
Well, for one, it is important to know that Google Scholar will only find academic and scientific papers if they are available on a website that the search robots detect as predominantly scholarly in content. The website of the journal or conference proceedings in which a paper was published will usually be an appropriate place for Google Scholar to find the paper. If your document appears on such a site but has not been indexed, you may want to contact the publisher to be sure that the site is configured to welcome the search robots, but do remember that it can take weeks for a new paper to be found by Google Scholar and months for updates to an already indexed paper to be added. University websites and repositories are another excellent place for Google Scholar to find your papers, but it is important to upload the text of your document as a searchable pdf file.
If your academic or scientific papers are available on a personal website, you will need to make sure that your site consists primarily of scholarly content and that you present your papers in ways that meet Google Scholar’s technical inclusion guidelines. It is essential to successful indexing, for instance, to upload the full text of each document as a searchable pdf in a location that is no more than ten simple html links away from your home page. The text of each paper, its first page or its original abstract must be immediately available at all times without any further action by the Google Scholar users who click through to your site. The process will be most effective if you list all of your publications on a single html page, provide a clear link to the pdf of each and ensure that the bibliographical information you include is thorough and accurate because errors and omissions will lead to poor indexing. The format of your papers is also important: the title of each should appear in a large font at the top of the first page with the author names below it on a separate line, and there should be a bibliography or references section with an appropriate heading. If you have any documents that are larger than 5MB, they will not be indexed by the search robots, so you will need to upload them to Google Book Search first: scholarly monographs there are automatically included in Google Scholar. The search robots will revisit your site from time to time to update information, so be sure to set up redirects from the old to the new locations if you move your papers to new urls. If you believe that you have done all you can to enable Google Scholar to find your papers but they are still not indexed after six months, you can request a manual configuration of your website.
Alternatively, setting up a Google Scholar profile will give you control over the papers that appear in association with your name. Publications that Google Scholar has found will automatically be indexed on your main profile page, though that will take some time and may result in papers with author names or titles similar to your own being mistakenly attributed to you. Papers that Google Scholar has not found and indexed can be added by clicking the Add button, choosing the Add Article Manually option and typing in the bibliographical information. You can also use the Add Articles and Add Article Groups options to browse Google Scholar’s suggestions for your publications. A profile allows you to receive alerts about new additions to your papers made through automatic updating, but opting out of automatic updates will help prevent errors, and you can instead receive emails requesting your approval before additions are made. You can also remove papers when mistakes and misattributions occur or follow yourself to be informed whenever one of your publications is cited. Finally, do be sure to make your profile public so that Google Scholar users will be able to view it.
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If you are in the process of preparing an article for an academic or scientific journal, or planning one for the near future, you may well be interested in a new book, Guide to Journal Publication, which is available on our Tips and Advice on Publishing Research in Journals website.
